• Location: Australia-wide
  • Term: 3 years
  • Job Type: Full-time
  • Remuneration: SCHADS Level 5: $94,550 – 98,700 + 11% Super +17.5% Annual Leave Loading
  • Aboriginal and Torres Strait Islander peoples are particularly encouraged to apply

Job title: Grant Administration Lead

Environmental Defenders Office (EDO) is the leading environmental law practice in the Australia Pacific Region delivering legal solutions for peoples, nature and our climate. We have a big vision which is a world where nature thrives. We’ve got big ambition about the role we can play in delivering that vision and we’ve got an incredible team across the country working to achieve it. 

We are dedicated to protecting our climate, communities and shared environment by providing access to justice, running ground-breaking litigation and leading law reform advocacy. Over our 30-year combined history we’ve developed a formidable track record of empowering communities and delivering effective protection of the environment through legal services.

As the region’s legal experts in our field, we aim to be a brave, unified, and focused team, committed to inclusion and excellence in all that we do. We strive to be a diverse and inclusive workplace supporting a highly skilled, engaged, and effective team, where everyone can feel that they belong.  

The Opportunity:

Responsible for the administration of a large grant pool, including coordinating implementation. This role will work on development and implementation of internal systems and reporting required to meet the grant objectives and requirements. This role will also work with the Operations Team on continuous improvement of systems, compliance and operational design to meet EDO’s grant funding obligations and goals. This role will work in consultation with the Director, Finance & Operations, the Operations Team and staff across the organisation.

Candidate Profile:

You are an experienced grant administrator, project manager, or administrator with experience working on grant implementation. You are looking for an opportunity to use your skillset and experience to support the work of the largest public interest environmental law centre in the region. You want to work at the intersect of climate justice, human rights, the rights of First Nations and the environment and want an opportunity to make an impact for peoples and nature.

Key selection criteria:

Core skills

  • Experience implementing and administering complex funding grants, preferably with some government grant experience.
  • Experience with grant reporting, including design and implementation of tools to capture required information and monitor progress against KPIs.
  • Strong understanding of technical and organisational systems, including databases and experience with systems implementation or upgrade.
  • Experience developing policies, procedures and training to meet reporting requirements, compliance or peak body accreditation standards.
  • Experience working with and administering grants across geographically distributed teams and different focus areas.
  • Excellent interpersonal and organisational skills
  • Proactive and self-directed – able to work independently

Substantive experience

  • 3+ years of project management experience or similar.
  • Experience working with volunteers.

Personal qualities and cultural competency

  • A champion of the EDO values
  • Strong initiative and self-motivation
  • Commitment to the protection of human rights and the environment
  • A strong sense of ethics and understanding of professional obligations
  • Demonstrated awareness of and sensitivity to the needs and concerns of First Nations and peoples from diverse cultures, backgrounds and orientations in both the delivery of our work and our internal culture
  • Demonstrated ability to work in a collaborative and team-based environment

Our Culture and Benefits:    

  • We care deeply about creating a workplace where our team members feel valued, respected, and empowered. We are committed to providing equal opportunity regardless of gender identity, ethnicity, disability, sexual orientation, or life stage. 
  • The chance to be part of the largest environmental legal practice in the Australia-Pacific 
  • A very flexible and family-friendly workplace 
  • Option to work from home and the office 
  • 8 weeks paid parental leave, regardless of gender or carer status
  • 15 days personal/carer’s leave  
  • 10 days paid family and domestic violence leave
  • 3 days paid cultural leave
  • Extra leave over the Christmas period
  • Access to Employee Assistance Program (EAP)
  • Ongoing professional development opportunities 
  • EDO proudly has a JEDI (Justice, Equality, Diversity, Inclusion) Committee and a Mental Health Ambassador Committee, and has developed a First Nations Program with the aid of indigenous-led consultancies. 
  • Affinity groups for the following: Global Majority*, LGBTQIA+ & People with Disability

*Global Majority is a collective term that first and foremost speaks to and encourages those so-called, to think of themselves as belonging to the majority on planet earth. It refers to people who are Black, African, Asian, Brown, dual-heritage, indigenous to the global south, and or, have been racialised as ‘ethnic minorities’.

Our Values

Commitment – We are committed to; a united organisation, to each other, to collaboration, to justice, to our communities and to creating a world where nature thrives.  

Diversity – We are respectful of and welcome diversity of staff, volunteers, offices, environmental regions, communities, stakeholders.  

Integrity – We work effectively, efficiently, strategically, professionally, and ethically; “justice is in our nature”.  

Vision – We lead change and environmental empowerment using innovation, creativity, and courage.  

How to Apply

EDO recognises that vaccination is a personal choice, and we must find a balance between the safety of employees and volunteers, and individual rights. Accordingly, we have developed a Covid-19 Safety Policy to protect the health and safety of our employees, volunteers, clients, and visitors in our workplace. This Policy requires EDO employees, volunteers, clients, and visitors who enter our offices or attend in-person EDO meetings or EDO events to be fully vaccinated against COVID-19.

All offers of employment may be subject to satisfactory background checks including a National Police Check, disclosure of previous or current disciplinary action, referee checks, proof of eligibility to work in Australia and qualification checks.  

EDO particularly encourages applications from Pacific Island people, those from culturally and linguistically diverse backgrounds, workers of all ages, people with disability and people who identify as LGBTQIA+. 

Applications must include a CV and a letter that clearly addresses each of the selection criteria.  Applications which do not address the selection criteria will not be considered.  

Applications close at 12pm on 1 August 2023. Applications should be emailed to [email protected] with ‘Application for position of ‘Grant Administrative Lead’ in the subject line. 

Interviews will take place the week commencing 24th July 2023

Please note: Your application may be considered for future roles at the EDO within the next 12 months without additional advertising. Please notify us in your application if you would not like to be considered for similar roles beyond this recruitment.  

If you have any accessibility needs for the recruitment or interviewing process, please let us know.